Most word processors, including Word, can open files with the .rtf file name extension.

When data is formatted using comma separators, it is called limited data.

If you select the option for Access to create a primary key, Access will create a field named
ID at the beginning of the table and assign it the AutoNumber data type.

When a field name in the data source contains a space, the merge field in Word replaces the
space with a question mark.

You can use any document as a form letter, including documents that you create from scratch or a template.

You can export data to a(n) _____ format.

When you need to export data from a database table to a Word document, click the ____ tab on the Ribbon, and then click the Word button in the Export group.

In a CSV file, ____ separate the field values of each record in the data source.

When you need to export data from a database table to an Excel workbook, click the ____ tab on the Ribbon, and then click the Excel button in the Export group.

The data source for a form letter can be a ____.

When you insert a merge field in a Word document, the field name is enclosed in
____.

When you start the mail merge from Access, ____.

If you want to print form letters in alphabetical order based on a specific field, you can click the ____ link to open the Filter and Sort dialog box with the Sort Records tab selected.

To create a filter using the Filter and Sort dialog box, use the Field list arrow to select the field to filter, use the Comparison arrow to choose the filter operator, and then type a value in the ____ text box.

You can filter mail merge records by clicking the ____ link in the Refine recipient list section, which opens the Filter and Sort dialog box with the Filter Records tab selected.

If the preview of the address block in the mail merge is correct, click OK. If it is incorrect, click ____ to make adjustments.

After verifying that your form letters are correct, click the ____  link at the bottom of the Mail Merge pane.

FIGURE 6-1


Access Case 6-1
Kathleen is working with a large recipient list for an upcoming promotional mailing.  She has opened the Mail Merge Recipients dialog box above.  Please refer to the figure above as you answer the questions below.

Kathleen wants to remove some of the recipients from the mail merge list so they do not receive the promotional mailing. What should she do?

Kathleen needs to put the mail merge recipient list in alphabetical order.  What is her next step?

Access Case 6-2
Ross is exporting Access data into Word. Please answer the questions below.

After the file is exported into Word, what file format will it be in?